Management

Factsheets

20 Articles

Surveillance cameras in co-ownership

The desire to preserve the safety of people and property can lead both syndicates and co-owners to consider the installation of surveillance cameras in the immovable. For many, when a co-ownership faces repeated acts of vandalism or burglary, video surveillance seems like the only solution especially as the low cost of installations and technology evolution make it easier to access. However, the legality question of surveillance camera installations raises several issues and debates in co-ownerships. It should be noted that surveillance cameras are used…...

Management

Forecast annual budget

Preparing a forecast annual budget is an unavoidable task in a co-ownership; its preparation, preliminary examination and adoption will ensure the proper functioning of the syndicate of co-owners. It is up to the board of directors to define the terms of the forecast annual budget based on the expenses that will have to be paid to allow the syndicate to respect its obligations; the budget also makes it possible to fix the amount of the contributions of each co-owner related to the…...

Management

Co-ownership facades

The facades of an immovable not only ensure its sealing, they also have their own identity; in addition to regulating climate conditions and improving the comfort of the occupants, they are vectors of style and therefore, should work be undertaken to repair or replace them, it is essential to ensure their structural, architectural and heritage integrity and so, whether it concerns a stand alone immovable, a co-ownership by phases or townhouses. Furthermore, some facades are subject to the Building Chapter of the Safety…...

Management

Hiring staff in a co-ownership

People hired by a syndicate of co-owners have rights; it's best to be aware of them and to understand the implications. The management of personnel within a co-ownership is of the responsibility of the board of directors and so, whether it concerns the janitor, the security guard or any other employee of the immovable; he is in charge of the hiring and the laying off but also of the training and he must ensure that the work done by the employees corresponds to…...

Management
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Charging stations

Electric vehicles (EV) are increasingly seen as one of the transport methods to reduce the impact of car traffic on the climate. With the effort to be made to substantially reduce Quebec's greenhouse gas emissions and to contain the increase in temperatures by the end of the century, the sale of EV has become a must. In Quebec, in 2030, the number of EV is expected to increase to 1.5 million, representing 30% of the Quebec…...

Management

Condo manager

Responsible for the orderly management, the manager plays a key role in a co-ownership. Its function is generally under the authority of the board of directors. Similarly to the directors, his function ensues from the preservation of the immovable for which he is responsible. The objective is to ease the director’s tasks, and not to replace them, so that they can better exercise their decision-making powers. Truly the one man band of a co-ownership, the…...

Management

Co-ownership manager or condo manager: two distinct functions

Distinguishing between the function of the co-ownership manager (gérant) and the condo manager (gestionnaire) is not an easy task; most participants who work in the field of a co-ownership struggle with this issue. The co-ownership manager has decision-making powers regarding the management of the co-ownership whereas the condo manager acts as an advisor and is the one who implements the decisions made by the board of directors.  ...

Management

Choosing the right condo manager

Selecting the services of a good condo manager requires a thorough and thoughtful process; it is up to the board of directors to decide whether they prefer a small or large co-ownership management company. This choice must consider not only the size and specific features of the building but also the importance of choosing a manager who stands out for their honesty, skills, and availability, as well as an unwavering commitment to the co-ownership to ensure…...

Management

Co-ownership fraud

A co-ownership is exposed to a variety of risks such as fires, water damages, theft and vandalism acts; among these risks, one that is often overlooked is fraud. The people able to commit fraudulent acts pass sometimes as unsuspected; it may be the case of the director, the co-owner, the condo manager, the service providers and third party members. Given these risks, it is imperative to implement control measures and financial vigilance to detect and prevent any attempt at fraud within the co-ownership.  ...

Management

Common expenses: allocation and collection

The co-ownership gives rise to expenses relating to the maintenance of the common portions and the day-to-day administration of the syndicate. Administrative, maintenance, replacement, improvement or alteration expenses of the common portions are divided among the co-owners of the immovable. General common expenses are to be distinguished from particular common expenses; in the first case, it is the relative value of each fraction that is used to establish the co-owners contribution whereas for particular common…...

Management
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