The RGCQ publishes its model certificate on the state of the co-ownership

On September 12, 2025, the Regroupement des gestionnaires et copropriétaires du Québec (RGCQ) made public its model certificate of the syndicate on the state of the co-ownership (ASEC). This initiative is directly linked to the implementation of Bill 16, adopted in 2019 and considered the most significant reform regarding divided co-ownership. Through this publication, the RGCQ intends to provide syndicates with a concrete tool to better fulfill their new legal obligations, while promoting greater uniformity in the presentation of information.

Reminder of the legal framework

Bill 16 established a new framework aimed at modernizing and strengthening the management of co-ownerships, notably through the obligation to have a maintenance log, to conduct a study of the reserve fund, and to promote more transparent governance. After several years of consultations, its implementing regulation was published on July 30, 2025, in the Gazette officielle du Québec and came into force on August 14, 2025.

Among the key novelties is the introduction of article 1068.1 C.C.Q., which requires any co-owner selling a unit (for example, their apartment) to provide, in due time, to the prospective buyer a certificate prepared by the syndicate on the state of the co-ownership. This certificate must be transmitted by the syndicate within 15 days following the co-owner’s request and must contain mandatory information, such as the status of the reserve fund, current insurance coverage, planned works, and ongoing litigation.

A tool for governance and transparency

The model proposed by the RGCQ aims to concretely support syndicates in this new legal responsibility. It promotes uniformity in the presentation of information and ensures increased transparency for current co-owners, future buyers, and managers.

Access to the certificate

• RGCQ Members: You have direct and exclusive access to the Certificate (ASEC). Log in to your account to immediately download the document in PDF format.
• Non-members: Would you like to obtain the certificate? It is possible! By filling out an online form, you will receive an email with a link to download the document.

This certificate now constitutes an essential tool for good governance, as it reflects the financial, technical, and administrative situation of each co-ownership. It will not only allow compliance with the legal obligations arising from Bill 16 but also strengthen trust and transparency among co-owners, buyers, and managers.