Definition : Notice calling the meeting

Document sent to co-owners to inform them that they are convened to an impending general meeting of co-owners. The notice must indicate the name of the person calling it, identify the general meeting type (annual general meeting, special general meeting, special transitional general meeting, make up general meeting, information general meeting). It must indicate the date, time and place of the meeting. An agenda must be included with the documents sent out, usually as a separate document. Other documents (e.g. financial statements, budget forecast, draft of any deed to amend the declaration of co-ownership, etc.) shall, in certain circumstances, be sent at the same time as the notice. Finally, although not mandatory, a proxy form is usually attached to the notice of meeting.