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Document in which are transcribed the deliberations of the board of directors or the meeting of co-owners, the result of the vote and the counting of the votes on the resolutions tabled. It gives probative value to decisions validly adopted at the meeting, provided that no objection has been submitted within the prescribed time limits.
Article 1086.1 of the Civil Code of Quebec states that the board of directors must transmit to the co-owners, within 30 days of the meeting, the minutes of any decision made during a meeting. This article must be read with article 1086.2 of the Civil Code of Québec, which provides for a legal proceeding for any co-owner or director for annulment or modification of a decision of the board of directors.
Articles 1102.1 and 1103 of Civil Code of Québec provide for the same requirements for minutes of the meeting of co-owners.
In addition, the minutes are part of the documents produced in the register of co-ownership. It must be made available to any co-owner who requests it.
21/07/2025
A co-owner—former president of the board of directors—wishes to modify the minutes of a meeting held two years ago. Yet, this document was adopted without opposition at the following meeting by all co-owners then present or represented. Since then, three of the six co-owners are new and were not present…...
17/06/2025
The declaration of co-ownership is a legal document that governs the organization and operation of a building in divided co-ownership. It consists of three parts: the Constitutive Act of Co-ownership, the Building Regulations, and the Description of Fractions. Although this document has a quasi-contractual value, it is not fixed in…...
19/02/2025
During our last co-ownership owners’ assembly, discussions were particularly heated, making it difficult to follow the exchanges at times. To facilitate the drafting of the minutes, we recorded the session with the owners' consent. However, this morning, one of them requested a copy of the recording, claiming they had a…...
23/07/2024
It is possible to make a decision without having a meeting. Article 354 of the Civil Code of Québec recognizes the value of a written resolution: "Resolutions in writing signed by all the persons qualified to vote at a meeting are as valid as if passed at a meeting of…...
23/07/2024
Decisions taken by the directors must be recorded and recorded in minutes. This document is essential for a co-ownership, as it ensures that the deliberations of the board of directors, as well as the results of each vote, are kept in writing so that any co-owner and administrator can refer…...
23/07/2024
The minutes of the meeting are a document of paramount importance to ensure the execution of the decisions of the meeting. Therefore, the decisions taken by co-owners in a general meeting must be recorded and entered in the minutes. This document is essential for a co-ownership because it ensures the…...
22/03/2024
En tant que membre du conseil d'administration de notre syndicat de copropriété, je suis fréquemment confronté à une variété de documents et communications qui emploient divers acronymes et abréviations propres au secteur de la copropriété. Dans le but d'améliorer ma compréhension ainsi que celle des autres membres du conseil, et…...
13/03/2024
On Wednesday March 13, 2024, we gathered for an enriching webradio session dedicated to a crucial question for boards of directors: the art of drafting and communicating minutes while respecting the Act on the protection of personal information in the private sector. How can we reconcile the necessary transparency and…...
15/10/2023
October 15, 2023- The Meeting of co-owners is a major event in the life of a co-ownership. A meeting at least once a year, it is decisive since it allows the making of major decisions that impact the lives and finances of the co-owners. The board of directors' mission is…...
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14/06/2021
Our declaration of co-ownership provides that the gardens are common portions for restricted use, like the balconies. One of the co-owners, having the exclusive use of a garden, has taken the initiative over the years to make improvements (e.g.: addition of flowerbeds, removal of certain parts of the turf, addition…...
09/08/2022
January 27th, 2016. Among the various obligations imposed upon each and every Syndicate of co-ownership, there is a particular one worthy of note. It is the obligation to keep the list of the Syndicate’s co-owners and the books and registers necessary for the proper functioning of the Syndicate. This is…...