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Collection of printed paper or digital documents that are produced or received by the syndicate of co-owners. These are deposited in the register of co-ownership and can be consulted by all co-owners who request it. These mainly include the immovable’s maintenance and repair plans (e.g. asset management plan), as well as preventive maintenance plans (e.g. maintenance logbook). The same applies to estimates of the costs of rehabilitation work (e.g. the contingency fund survey), budgets prepared for implementation, tender documents and bids received.
WHAT YOU SHOULD KNOW! The co-ownership's accounting books are management tools made available to the Board of Directors. These are not "documents relating to the immovable". As a result, they cannot, in principle, be made accessible to co-owners.
WARNING ! Article 1068.2 of the Civil Code of Quebec, introduced into the Civil Code of Québec by Bill 16, obliges the syndicate to give the promising purchaser all documents or information that will enable it to acquire in full knowledge of the facts.
27/07/2025
I’m in the process of buying a condo and want to be sure I’m making an informed decision. I understand that many of the key documents needed to properly assess a potential purchase are found in the co-ownership register. I don’t want any unpleasant surprises after the purchase, so I’d…...
22/07/2025
During the sale of an apartment, it is our responsibility, as directors, to complete and transmit various documents to the notaries and brokers involved. This responsibility falls within the role of the syndicate, which is tasked with providing relevant information on the building and the co-ownership. The objective is to…...
22/07/2025
As president of the board of directors, I received a request from a real estate broker, acting on behalf of a prospective buyer, seeking full access to the reserve fund study and the building’s maintenance logbook. The latter document contains detailed information on work carried out and current maintenance procedures.…...
17/09/2024
When you buy a unit in divided co-ownership, you do not only acquire an apartment. You also join a group of co-owners responsible for the accounts to be paid to maintain and preserve the building. It is therefore important to be careful and to check, upstream, the financial statements and…...
02/04/2024
Optimal management of a co-ownership (condominium) is rooted in the meticulous keeping of a register and so, in accordance with section 342 of the Civil Code of Québec; this register, partially accessible to co-owners, contains vital information for the proper functioning of the co-ownership such as the contact details of the co-owners as well…...
04/12/2023
The offer to purchase usually indicates a period during which the seller can accept or refuse it. It is essential to attach a period of acceptance and notification to the offer to purchase. This period is equivalent to the period of time during which this offer to purchase will remain…...
16/09/2010
When you want to buy a condo, there are important checks to do and documents to obtain. One of the main checks is to know the financial health of the syndicate. This information must be complete and transparent. If the co-ownership has been poorly managed, you could find yourself paying…...