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All documents and archives necessary to fulfill the mission of the syndicate of co-owners. These documents include, in particular, the name and mailing address of each co-owners, the minutes of meetings of the co-owners and meetings of the board of directors, the written resolutions of the board of directors or the meetings of the co-owners, the by-laws of the immovable and their amendments, the financial statements, a copy of the declaration of co-ownership, the contracts to which the syndicate is a party, a copy of the cadastral plan, the plans and specifications of the building (as) built, the certificates of location of the immovable, if available, the maintenance logbook, the contingency fund study, all other documents relating to the immovable and the syndicate or provided for by government regulation and a description of the units sufficiently precise so that the improvements made by the co-owners are identifiable (This description is commonly referred to as a " reference unit"). It is the responsibility of the board of directors to ensure its preservation. Most of the documents produced in this register must be made available to any co-owner who requests them.
14/09/2025
One of the major challenges faced by syndicates of co-owners lies in the continuity of day-to-day management. Directors often change quickly, which leads to significant losses of knowledge and experience regarding the building’s history. Yet, article 1039 of the Civil Code of Quebec gives the syndicate the mission of ensuring…...
27/07/2025
I’m in the process of buying a condo and want to be sure I’m making an informed decision. I understand that many of the key documents needed to properly assess a potential purchase are found in the co-ownership register. I don’t want any unpleasant surprises after the purchase, so I’d…...
15/02/2025
When our board of directors communicates by email with co-owners, the addresses remain hidden, preventing any exchange between us. This seems contradictory, since our declaration of co-ownership requires us to provide our contact information, and the syndicate’s register contains these addresses. The right to privacy is invoked to justify this…...
05/01/2025
To obtain a quote for kitchen renovation work, I need to consult specific documents in our syndicate's register, particularly the plumbing plans. These are essential to provide the contractor with accurate information about the installations and plan the work. However, the administrators are delaying access to these documents until Monday…...
01/01/2025
The plans and specifications of a constructed (as) built are essential tools for the syndicate of co-owners, responsible for managing the common areas and ensuring the preservation of the building. Kept in the register required under article 1070 of the Civil code of Québec, these technical documents provide an overview…...
08/12/2024
I have just purchased an apartment in a co-ownership property and, as a new co-owner, I am discovering a world with its own rules and specific obligations. While reviewing the declaration of co-ownership, I had several questions about the administrative steps to take after the purchase. Among these, I wonder…...
26/07/2024
I am a new owner in a small co-ownership. The directors are volunteers. I am wondering about the most effective way to raise awareness among co-owners and directors about the importance of complying with our declaration of co-ownership and recent legislative changes. My goal is to address this delicate issue…...
01/07/2024
Cohabiting with others in a building in divided co-ownership implies the right to respect for the private life. This right is guaranteed by article 3 of the Civil Code of Québec and the Charter of Human Rights and Freedoms. Its informational dimension is legally protected by the Act respecting the…...
01/07/2024
Usually declarations of co-ownership list the patrimony of the syndicate of co-owners. Among the items owned by the syndicate is the register of co-ownership. It contains all the syndicate's archives, such as the declaration of co-ownership, the up-to-date list of co-owners of the immovable and the minutes of the co-owners…...
02/04/2024
Optimal management of a co-ownership (condominium) is rooted in the meticulous keeping of a register and so, in accordance with section 342 of the Civil Code of Québec; this register, partially accessible to co-owners, contains vital information for the proper functioning of the co-ownership such as the contact details of the co-owners as well…...
15/02/2023
La webradio du mercredi 15 février 2023 a porté sur le Registre de copropriété : sa tenue et sa consultation. La loi prévoit que le syndicat doit tenir un registre à la disposition des copropriétaires. L'article 342 du Code civil du Québec précise que le conseil d'administration tient la liste des membres, ainsi que les…...
28/03/2016
28 mars 2016 - Tout syndicat de copropriété doit constituer et maintenir des registres, en plus d’en permettre la consultation par les copropriétaires. Or, cet accès aux registres ne s’effectue pas toujours de façon harmonieuse. D’une part, il y a des copropriétaires suspicieux qui multiplient les demandes de consultation des registres, croyant y…...
09/08/2022
January 27th, 2016. Among the various obligations imposed upon each and every Syndicate of co-ownership, there is a particular one worthy of note. It is the obligation to keep the list of the Syndicate’s co-owners and the books and registers necessary for the proper functioning of the Syndicate. This is…...